Conference room prep

 

Night Before

1.          Set out cart with water glasses, mugs, sugar, and sweeteners

2.          Fill and set out tea tins

3.          Grind extra coffee for morning

4.          If client will have catering, set up wood and pipe table next to column near door

5.          Charge and test Polycom system

6.          Wipe clean all whiteboards

7.          Wipe clean all tables

8.          Arrange chairs for # of attendees

9.          Set out dry erase markers and erasers

Day of Meeting

1.      Make two pots of coffee and fill thermos

2.      Fill second thermos with hot water for tea

3.      Ice water (add lemons or cucumber if available) in pitcher

4.      Prop doors to bathroom and show to client

5.      Communicate WiFi password to client  -  print welcome page with their logo and WiFi credentials

6.      Show client LCD display (TV) or projector hookups and webcam if needed

7.      Show client whiteboards and markers

8.      Refill coffee and clear garbage as needed during day (ask client to place any empty items in need of refill next to the glass so that the staff can see them without bothering them)